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Records Management Forms

• ARM-01 Records Inventory
  • Instructions
  • Guidelines for Understanding and Implementing Records Retention Schedules 
  • Download the form
    
• ARM-8A Microfilm Transmittal and Receipt
  
• ARM-11 Report on Records Destroyed.  Can be used with specific and revised General Schedules.  See General Schedule destruction reporting requirements
  Instructions
  
• ARM-12 Microfilm Quality Certification for Records Disposition
  
• ARM-13 Authorization for Disposal of Original Paper Records Stored as Digital Images.
  Information Leaflet #13 provides requirements as to when records may be destroyed after imaging. 
  
• Microfilm Certificates and Targets
  
• Microfilm Lab Work Order

The above are Word forms.  To complete the forms, follow these steps: 

1. Click on the form name to download it
   
2. Save the blank form for future use
   
3. Open the form in Microsoft Word
   
4. Following the instructions accompanying each form, complete the form.  These suggestions below will help complete the form:

• Make your entries in the grayed in fields
• Word forms do not have a complete set of wordprocessing features (i.e., you cannot format text with bold or italics and you cannot use the spell check feature).
• Functions work differently depending on the version of Microsoft Word (e.g., the "Enter" key will take you to the next field in Word 6.0, while it acts as a line return in Word 97).
• Editing lengthy amounts of text can be cumbersome in this format. It may be easier to compose and edit large blocks of text in a separate document, and then to use the copy and paste functions.
• Use the TAB key or arrow keys to advance from field to field
• You may click the space bar or the mouse button to insert or remove an "x" in the check boxes.
• NOTE: The forms are protected documents. Fonts and fields are locked so they cannot be changed.

5. 'Save As' the form using a new name so that the blank form can be used again. 

6. Print the form and after reviewing it, obtain the necessary signatures and forward to the appropriate staff member at the SC Department of Archives and History